![]() By granting access only to authorized users, you are always in control of your files, and only the people you actually intend to share information with are seeing it. If you’re storing your files in the cloud, this is just one place where encryption can come into play. ![]() Limiting access on a need-to-know basis is a good practice, because it decreases the risk that, say, someone will stumble upon a file that they shouldn’t see and accidentally email it to someone who shouldn’t have it. It’s no secret that people make mistakes, and employee negligence is often cited as the primary culprit when it comes to data breaches. Keeping all files accessible to everyone you work with can be useful, but it can also be risky. ![]() Save this picture! Servers in one of Google's many data centers worldwide. Here are a few things to keep in mind when using the cloud to store, share, and sync your files. Taking a few extra precautions can make a world of difference-and doing so will let you focus on what’s really important at work, rather than on worrying about whether your information is safe. But widespread adoption of the cloud is inevitable.įortunately, there are ways to ensure security and protect your sensitive files, without sacrificing the ease and convenience of using the cloud. On the other hand, if someone finds your colleague's phone in the cab, they could seize an opportunity to get your designs, detailed budgeting, building inspection reports, or environmental assessments into the wrong hands, which could cause you, your firm, and your client untold financial, legal, and reputational headaches.įor some people, the danger of precisely this kind of hypothetical possibility is enough to cut the cloud out completely, especially for work. On one hand, the cloud proves to be a boon: You still have your files on your tablet and can still make the presentation, possibly clinching a killer project for your firm. And sure enough, your colleague leaves his phone in the cab on the way to the meeting. It’s a fantastic way to get work done, but as mobile devices increasingly become central to business, it’s all too easy to misplace your most important data. Your colleague puts the specs, designs, and some sensitive budgetary information into Dropbox on his work computer and syncs them to his phone and tablet to review the presentation on the plane. Say you’re working on a building project with a high-profile client, who flies your colleague out for a meeting to discuss the project. So when you work in an industry where intellectual property is your bread and butter, it’s essential to regularly address security concerns and maintain strong contingency plans.Ĭonsider an all-too-common scenario. To be fair, these concerns are not entirely unfounded: After all, nearly a quarter of cybercriminals are intellectual property spies, hoping to sell your designs to a competitor or release confidential plans to the public. Because the architecture industry relies so heavily on collaboration throughout the course of a project, it seems like a natural fit for using the cloud but nonetheless, many architecture firms generally dissuade cloud adoption, largely due to concerns about security and the necessity of protecting intellectual property. ![]() As an architect, whether you’re storing large design files, sharing them with colleagues, syncing files to your tablet to show clients in meetings, or filing away confidential patent documentation, the benefits of the cloud are increasingly on your side. ![]()
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